Mulberry Terrace HOA

About Your HOA

Management Services

Coventry Group is responsible for financial administration for the Association and for the administration and maintenance of the common areas and facilities of the community.

If you have any questions or concerns, please contact us at 540-535-0816 Monday through Friday 9:00 a.m. to 5:00 p.m. or email us.

You can also visit us at our office at 2045 Valley Avenue, Suite 100 in Winchester, Virginia

Please mail all correspondence except for assessment payments to:

Coventry Group Community Management, Inc.
P.O. Box 2580
Winchester, VA 22604

Homeowner Assessment Fees

The annual assessment fee for the Association is $400.00. Payment is due March 31st.  If paying by check, please make it payable to Mulberry Terrace Homeowners Association and mail it to:

Mulberry Terrace HOA
c/o Coventry Group Processing Center
P.O. Box 96416
Las Vegas, NV 89193-6416

There are several flexible payment options here including debit and credit card payments and paying by check. Additionally, you can set up a different payment plan that works best with your finances. Please call our office to discuss your options.

Payments not received by the due date will be subject to finance charges and enforcement procedures of the Association which can include placing a lien on the home or seeking a personal judgment for the amount owed.

Home Modifications

Changes to the exterior of your home or lot must be approved in advance by the homeowners association board.  The Mulberry Terrace’s Architectural Request Form can be found here. Homeowners are advised to submit applications well in advance of any planned improvements in order to allow adequate time for review. Changes should not begin until written approval has been given.

Trash Pickup and recycling

Regular trash pick up is paid and arranged on an individual household basis. Other than trash day, please remember to keep all trash receptacles in your backyard.


Lawn care is provided by Xtreme Lawncare.  Xtreme will mow as well as seasonally mulch and maintain common area landscaping.  Individual home mowing and landscape maintenance is the responsibility of individual homeowners. If you have any concerns about your lawncare service, please contact your Community Manager.

Snow Removal

Snow removal is provided partially by the Town and partially by Aquaflow.  Plowing will begin when snow reaches a depth of 3”.  The Town/Aquaflow is responsible for the streets only.  If there is an ice event, Aquaflow will treat with salt or gravel.  If you have any concerns about their service, please contact your Community Manager.

Deed of Dedication and Bylaws

All HOA’s are governed by a Deed of Dedication, Bylaws and other supporting documents. These are legal and binding documents.  They provide an explanation of the rules and regulations that the homeowners agree to adhere to upon purchasing their home. Mulberry Terrace’s governing documents can be downloaded here:

Deed of Dedication

Budget & Annual Meeting Minutes

Your Association’s budget and meeting minutes are for HOA members only. Log in to your Owner Access Portal to obtain these documents.

Virginia Property Owners Complaint Resolution Process

Pursuant to Virginia state law, all homeowners associations must maintain a system to respond to complaints directed to the HOA. A complaint form can be found here. If after following this procedure, you are still unsatisfied, you must appeal to the state Common Interest Community Board.

Change of Address

Please notify Coventry Group if you relocate but do not sell your home. You can update your information through your Owner Access Portal or you can Contact Us. This assures that you will receive all pertinent information relating to the HOA.

Coventry Group Community Management

2045 Valley Avenue, Suite 100,
Winchester, VA 22601

8:30 a.m. – 5:00 p.m.

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