Autumn Glen-Frederick County Virginia HOA
About Your HOA
Coventry Group is responsible for financial administration for the Association and for the administration and maintenance of the common areas and facilities of the community.
If you have any questions or concerns, please contact us at 540-535-0816 Monday through Friday 9:00 a.m. to 5:00 p.m. or email us.
You can also visit us at our office at 2045 Valley Avenue, Suite 100 in Winchester, Virginia
Please mail all correspondence except for assessment payments to:
Coventry Group Community Management, Inc.
P.O. Box 2580
Winchester, VA 22604
Homeowner Assessment Fees
Autumn Glen Homeowner Association dues are $1,080/year for homes without fences or $1,200/year for homes with fences. The dues are payable monthly, either $90 or $100, on the first day of each month or you may pay your invoice in full. There are several flexible payment options including automatic withdrawal from your checking account, credit card payments and paying by check. These are all available at the Pay Your Dues button. Additionally, you can set up a different payment plan that works best with your finances. Please call our office to discuss your options.
Please send all payments to:
Autumn Glen HOA
c/o Coventry Group Processing Center
P.O. Box 96416
Las Vegas, NV 89193-6416
Payments not received by the due date will be subject to finance charges and enforcement procedures of the Association which can include placing a lien on the home or seeking a personal judgment for the amount owed.
Virtually all external structural modifications or alterations to the exterior of your home or lot must be approved in advance by the Board of Directors of the Association. Architectural Change Request forms can be obtained here. Completed forms should be turned into the ARC Committee Chairperson. Homeowners are advised to submit applications well in advance of any planned improvements in order to allow adequate time for review.
Trash is picked up once per week on Tuesday mornings. If Tuesday is a holiday, the following day will be the pick up day. Trash must in tied garbage bags (no loose trash in trash containers) and inside a hinged-lid plastic trash container with wheels. Trash must be to the curb by 8:00 am on Tuesday. Trash may be placed outside on Monday evenings AFTER 9pm. Cardboard boxes should be broken down flat. DO NOT PUT YOUR TRASH OUT THE NIGHT BEFORE. Trash containers must be covered and kept from public view except on the collection day. This service is paid by your HOA from your annual assessments.
Lawn Care and LANDSCAPING
The member’s lawns and common areas are mowed and trimmed on an ‘as needed’ basis from spring through fall, typically each week except during any hot, dry periods. All shrubbery in the common area as well as homeowner front yards (including side yards of corner lots) will be pruned twice per growing season. 1st round of pruning should be complete around April 15th, weather permitting and 2nd round by December 1st with Fall clean-up (2 rounds of leaf removal). There is no cutting, trimming or weeding within any flower beds on your property. It is the homeowner’s responsibility to keep these areas neat and any shrubs trimmed. There is a spring application of mulch in the front of the house, and 5 rounds of fertilization & weed control. If you have any concerns about this service, please contact your community manager.
Snow removal will be provided to all streets, sidewalks, driveways and walkways from the driveway to the front of the house. The service will be provided whenever the accumulation of snow reaches three (3) inches or greater. All roads within the Community are the responsibility of VDOT and A Cut Above will be responsible for driveways, walkways and mailbox clusters as soon as VDOT has cleared the main roads. Vehicles should be removed from the streets and driveways or the driveway may not be completely cleared. If you have any concerns about this service, please contact your community manager.
Your community center at 115 Bayberry Court is available for use by the association and members for private (five hour maximum) functions. Use of the center is restricted to member supervised functions and a Use of Stone Hall for Private Function Agreement/Release of Liability form must be completed and returned. The completed form may be put in the mail
slot in the office door inside the Stone Hall Community Center or mailed to P.O. Box 2580, Winchester, VA 22604.
To reserve Stone Hall, specify your date and time requested in the Reservation Book found in Stone Hall. A refundable $75 security deposit is collected at the time of the reservation. No reservation is completed until the homeowner has placed their name on the calendar in the Reservation Book at Stone Hall and provided their check to the person handling the reservations. Do not place forms for reserving Stone Hall or your $75 security deposit in the Stone Hall office door mail slot. Please contact Kathy Snyder to finalize your reservation and to give your signed form and security deposit. Stone Hall is a designated smoke-free building.
The fitness room located in Stone Hall is for the use of members who have signed and returned a Fitness Center Release of Liability form and a copy of the Fitness Center Rules. The exercise room is not to be used by guests of AGHOA members or anyone else who has not signed a Release of Liability.
Deed of Dedication and Bylaws
All HOA’s are governed by a Deed of Dedication, Bylaws and other supporting documents. These are legal and binding documents. They provide an explanation of the rules and regulations that the homeowners agree to adhere to upon purchasing their home. Autumn Glen’s governing documents can be downloaded here:
Deed of Dedication – Revised 2018
Budget & Annual Meeting Minutes
Your Association’s budget and meeting minutes are for HOA members only. Log in to your Owner Access Portal to obtain these documents.
Virginia Property Owners Complaint Resolution Process
Pursuant to Virginia state law, all homeowners associations must maintain a system to respond to complaints directed to the HOA. A complaint form which includes an explanation of the complaint process can be found here. If after following this procedure, you are still unsatisfied, you must appeal to the state Common Interest Community Board.
Change of Address
Please notify Coventry Group if you relocate but do not sell your home. You can update your information through your Owner Access Portal or you can Contact Us. This assures that you will receive all pertinent information relating to the HOA.