About Your HOA
White Rock Mountain Retreat
Property Owners Association, Inc.
Coventry Group is responsible for financial administration of the Association.
If you have any questions or concerns, please contact us at 540-535-0816 Monday through Friday 9:00 a.m. to 5:00 p.m. or email us.
You can also visit us at our office at 2045 Valley Avenue, Suite 100 in Winchester, Virginia
Please mail all correspondence except for assessment payments to:
Coventry Group Community Management, Inc.
P.O. Box 2580
Winchester, VA 22604
Homeowner Assessment Fees
The annual assessment fee for the Association is $1,650.00. Payments are due January 31st. There are several flexible payment options here including automatic withdrawal from your checking account, credit card payments and paying by check. Additionally, you can set up a different payment plan that works best with your finances. Please call our office to discuss your options.
Please send all payments to:
White Rock Mountain Retreat POA
c/o Coventry Group Processing Center
P.O. Box 96416
Las Vegas, NV 89193-6416
Payments not received by the due date will be subject to finance charges and enforcement procedures of the Association which can include placing a lien on the home or seeking a personal judgment for the amount owed.
Changes to the exterior of your home or lot must be approved in advance by the homeowners association board. Please consult White Rock Mountain’s Home Building Guidelines before proceeding with the application. Fill out the application in its entirety. Homeowners are advised to submit applications well in advance of any planned improvements in order to allow adequate time for review.
Entry Gate Information
Entry is accessed by the gate code. Please login to your Customer Portal and access the document “Entry Gate Information” for code and instructions. A fob may be purchased separately by contacting Security Unlimited at 304-645-2233
Memorial Day Weekend to Labor Day
Dawn to Dusk
The Lodge is open to homeowners at any time.
Lodge Reservation Agreement
Lodge Request Form
Wednesday is Trash Day on the mountain. All trash should be bagged and placed at the end of the entrance (closest to Rt 63) and on the same side as the mailbox. You can also place cardboard for pickup. Anything larger or things like appliances, furniture, etc., should be taken to the land fill.
Lawn Care, LANDSCAPING AND GENERAL MAINTENANCE
All homeowners are responsible for maintaining their own yards including landscaping and general maintenance.
Snow removal on the roads at The Retreat is provided by Greenbrier Grounds Maintenance and is included in your annual assessment.
Deed of Dedication and Bylaws
All POA’s are governed by a Deed of Dedication, Bylaws and other supporting documents. These are legal and binding documents. They provide an explanation of the rules and regulations that the homeowners agree to adhere to upon purchasing their home. POA documents are available here.
Budget & Annual Meeting Minutes
Your Association’s budget and meeting minutes are for HOA members only. Log in to your Owner Access Portal to obtain these documents.
Change of Address
Please notify Coventry Group if you relocate but do not sell your home. You can update your information through your Owner Access Portal or you can Contact Us. This assures that you will receive all pertinent information relating to the HOA.