Coventry Group is responsible for financial administration for the Association and for the administration and maintenance of the common areas and facilities of the community.

If you have any questions or concerns, please contact us at 540-535-0816 Monday through Friday 9:00 a.m. to 5:00 p.m. or email us.

You can also visit us at our office at 2045 Valley Avenue, Suite 100 in Winchester, Virginia

Please mail all correspondence except for assessment payments to:

Coventry Group Community Management, Inc.
P.O. Box 2580
Winchester, VA 22604

The annual assessment fee for the Association is $300.00. Payments are due on February 28th. There are several flexible payment options here including automatic withdrawal from your checking account, credit card payments and paying by check. Additionally, you can set up a different payment plan that works best with your finances. Please call our office to discuss your options.

Please send all payments to:

Valley Station HOA
c/o Coventry Group Processing Center
P.O. Box 96416
Las Vegas, NV 89193-6416

Payments not received by the due date will be subject to finance charges and enforcement procedures of the Association which can include placing a lien on the home or seeking a personal judgment for the amount owed.

Changes to the exterior of your home or lot must be approved in advance by the homeowners association board.  Valley Station’s Architectural Request Form can be obtained here. Homeowners are advised to submit applications well in advance of any planned improvements in order to allow adequate time for review.

Trash, recycling and yard waste pick up is provided by the City of Winchester. If you have questions, please call 540-667-1815, ext. 452.

Your trash day is Thursday. Place items curbside by 7:30 a.m. Please place ALL trash in cans and/or sealed bags. There is a limit of 3 bags or cans per residence. Other than trash day, please remember to keep all trash receptacles in your backyard.

Your recycling day is Monday. Place items curbside by 7:30 a.m.

Your yard waste day is Wednesday. Place items curbside by 7:30 a.m. Place grass clippings, brush trimming and leaves in cans or PAPER lawn bags. Brush must be bundled and tied.

Common area lawn care is provided through the payment of your dues.  All common area landscaping will be mowed. All homeowners’ yards are the responsibility of individual homeowners. Lawns should not be allowed to grow higher than 3 1/2″. Lawns should be mowed AND trimmed regularly.

Snow removal is provided through the payment of your dues.  Plowing will begin when snow reaches a depth of 3”.  If you have any concerns about their service, please contact your Property Manager.

All HOA’s are governed by a Deed of Dedication, Bylaws and other supporting documents. These are legal and binding documents.  They provide an explanation of the rules and regulations that the homeowners agree to adhere to upon purchasing their home. 

Deed of Dedication

Bylaws

Your Association’s budget and meeting minutes are for HOA members only. Log in to your Owner Access Portal to obtain these documents.

Pursuant to Virginia state law, all homeowners associations must maintain a system to respond to complaints directed to the HOA. A complaint form which includes an explanation of the complaint process can be found here. If after following this procedure, you are still unsatisfied, you must appeal to the state Common Interest Community Board.

Please notify Coventry Group if you relocate but do not sell your home. You can update your information through your Owner Access Portal or you can Contact Us. This assures that you will receive all pertinent information relating to the HOA.