About Your HOA

Silcott Meadows

Homeowners Association, Inc.

About Your Community

Silcott Meadows Homeowner Association (SMHOA), Inc. is a Virginia Domestic Corporation established on March 3, 2005.  The SMHOA serves the community of Black Oak Estates located in picturesque western Loudoun County and just minutes from historic downtown Purcellville, VA. Black Oak Estates is a small, relaxed community of twenty well maintained homes. Each home has a minimum of three acres , monument pillar lights, and is lined with black post/rail fencing.

Steeped in rich history and in the heart of Virginia’s Hunt and Wine Country, Black Oak Estates is just twenty minutes from Dulles airport and a short ride to our Nation’s capital. Purcellville is a quintessential small town with great food, wineries, breweries, distilleries and plenty of antiques. It sits just nine miles west of Leesburg and thirteen miles north of Middleburg.

Once you experience the celebrated Virginia Hunt and Wine Country you will want to call Black Oak Estates your home too!

Management Services

Coventry Group is responsible for financial administration for the Association. If you have any questions or concerns regarding your account, please contact us at 540-535-0816 Monday through Friday 9:00 a.m. to 5:00 p.m. or email us. You can also visit us at our office at 2045 Valley Avenue, Suite 100 in Winchester.

Please mail all correspondence except for assessment payments to:

Coventry Group Community Management, Inc.
P.O. Box 2580
Winchester, VA 22604

Homeowner Assessment Fees

The annual assessment fee for the Association is $1080. Payments are due in monthly installments of $90.00.   There are several flexible payment options here including automatic withdrawal from your checking account, credit card payments and paying by check. Additionally, you can set up a different payment plan that works best with your finances. Please call our office to discuss your options.

Please send all payments to:

Silcott Meadows HOA
c/o Coventry Group Processing Center
P.O. Box 96416
Las Vegas, NV 89193-6416

Payments not received by the due date will be subject to finance charges and enforcement procedures of the Association which can include placing a lien on the home or seeking a personal judgment for the amount owed.

Home Modifications

Changes to the exterior of your home or lot must be approved in advance by the ACC.  Please read Silcott Meadow’s the Homeowner Guide to ACC Procedures and fill out the Application. Homeowners are advised to submit applications well in advance of any planned improvements in order to allow adequate time for review.

Trash Pickup

Regular trash pick up is provided by the Association. Other than trash day, please remember to keep all trash receptacles, out of sight. If you have issues with trash pickup, please call American Disposal at 703-368-0500. Trash pick up days are Wednesday morning. Trash should be put out Tuesday evening so as not to miss the early morning pickup.

LAWN CARE & LANDSCAPING

Lawn care is provided through the payment of your dues.  All common area landscaping will be mowed as well as seasonally mulched and maintained. Individual home landscape maintenance is the responsibility of individual homeowners. If you have any concerns about the current lawn maintenance please contact any member of the board.

Snow Removal

Snow removal is provided by VDOT.

Deed of Dedication and Bylaws

All HOA’s are governed by a Deed of Dedication, Bylaws and other supporting documents. These are legal and binding documents.  They provide an explanation of the rules and regulations that the homeowners agree to adhere to upon purchasing their home.

Budget & Annual Meeting Minutes

Your Association’s budget and meeting minutes are for HOA members only. Log in to your Owner Access Portal to obtain these documents.

Virginia Property Owners Complaint Resolution Process

Pursuant to Virginia state law, all homeowners associations must maintain a system to respond to complaints directed to the HOA. A complaint form which includes an explanation of the complaint process can be found here. If after following this procedure, you are still unsatisfied, you must appeal to the state Common Interest Community Board.

Change of Address

Please notify Coventry Group if you relocate but do not sell your home. You can update your information through your Owner Access Portal or you can Contact Us. This assures that you will receive all pertinent information relating to the HOA.

Coventry Group Community Management

2045 Valley Avenue, Suite 100,
Winchester, VA 22601
540-535-0816

Monday-Friday
8:30 a.m. – 5:00 p.m.

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