Early’s Green HOA
About Your HOA
Coventry Group is responsible for financial administration for the Association and for the administration and maintenance of the common areas and facilities of the community.
If you have any questions or concerns, please contact us at 540-535-0816 Monday through Friday 9:00 a.m. to 5:00 p.m. or email us.
You can also visit us at our office at 2045 Valley Avenue, Suite 100 in Winchester, Virginia
Please mail all correspondence except for assessment payments to:
Coventry Group Community Management, Inc.
P.O. Box 2580
Winchester, VA 22604
Homeowner Assessment Fees
Early Green’s HOA annual assessment fee for the January 1 – December 31 fiscal year is $2,560.00, payable in equal installments of $640.00 due on January 1, April 1, July 1 and October 1. Only one invoice is mailed to homeowners in December for all four payments. There are several flexible payment options including automatic withdrawal from your checking account, credit card payments and paying by check. These are all available at the Pay Your Dues button. Additionally, you can set up a different payment plan that works best with your finances. Please call our office to discuss your options.
Please send all payments to:
Early’s Green HOA
c/o Coventry Group Processing Center
P.O. Box 96416
Las Vegas, NV 89193-6416
Payments not received by the due date will be subject to finance charges and enforcement procedures of the Association which can include placing a lien on the home or seeking a personal judgment for the amount owed.
Virtually all external structural modifications or alterations to the exterior of your home or lot must be approved in advance by the Board of Directors of the Association. Architectural Change Request forms can be obtained here. Completed forms should be turned into the community manager. Homeowners are advised to submit applications well in advance of any planned improvements in order to allow adequate time for review.
Pool and Gazebo
The Early’s Green pool and the gazebo are open from Memorial Day through Labor Day. The hours of operation are between 10:00 am and 9:00 p.m. All households are provided pool keys for entry when you wish to swim during the pool hours. The pool has no life guard and it is “swim at your own risk”.
The COVID 19 Phase III restrictions for pools are in place at Early’s Green. All persons entering the pool will need to complete the information checklist verifying the status of your health including temperature. The Health checklist form is in the notebook on the table. In addition, social distancing of 10 feet and use of sanitizer after you use the pool furniture is required as outlined in the guidelines.
Regular trash pick up is billed separately by Winchester Public Utilities. Per the Covenants Policies and Restrictions Summary, trash containers should be kept in the garage or in Association approved receptacles outside.
Lawn Care and LANDSCAPING
Information coming soon!
Snow removal will be provided to all streets, sidewalks, driveways and walkways from the driveway to the front of the house. The service will be provided whenever the accumulation of snow reaches four (4) inches or greater. Vehicles should be removed from the streets and driveways or the driveway may not be completely cleared. If you have any concerns about this service, please contact your community manager.
Deed of Dedication and Bylaws
All HOA’s are governed by a Deed of Dedication, Bylaws and other supporting documents. These are legal and binding documents. They provide an explanation of the rules and regulations that the homeowners agree to adhere to upon purchasing their home. Autumn Glen’s governing documents can be downloaded here.
Budget & Annual Meeting Minutes
Your Association’s budget and meeting minutes are for HOA members only. Log in to your Owner Access Portal to obtain these documents.
Virginia Property Owners Complaint Resolution Process
Pursuant to Virginia state law, all homeowners associations must maintain a system to respond to complaints directed to the HOA. A complaint form which includes an explanation of the complaint process can be found here.
If after following this procedure, you are still unsatisfied, you must appeal to the state Common Interest Community Board.