Cottage Glen Homeowners Association
About Your HOA
Coventry Group is responsible for financial administration for the Association and for the administration and maintenance of the common areas and facilities of the community.
If you have any questions or concerns, please contact us at 540-535-0816 Monday through Friday 9:00 a.m. to 5:00 p.m. or email us.
You can also visit us at our office at 2045 Valley Avenue, Suite 100 in Winchester, Virginia
Please mail all correspondence except for assessment payments to:
Coventry Group Community Management, Inc.
P.O. Box 2580
Winchester, VA 22604
Homeowner Assessment Fees
The monthly assessment fee for the Association is $175.00. Payments are due the 1st of each month. Coupon booklets will be sent to every homeowner in December.
There are several flexible payment options here including automatic withdrawal from your checking account, credit card payments and paying by check. Additionally, you can set up a different payment plan that works best with your finances. Please call our office to discuss your options.
Please send all payments to:
Cottage Glen POA
c/o Coventry Group Processing Center
P.O. Box 96416
Las Vegas, NV 89193-6416
Payments not received by the due date will be subject to finance charges and enforcement procedures of the Association which can include placing a lien on the home or seeking a personal judgment for the amount owed.
Changes to the exterior of your home or lot must be approved in advance by the homeowners association board. Cottage Glen Architectural Request Form can be obtained here. Homeowners are advised to submit applications well in advance of any planned improvements in order to allow adequate time for review.
Regular trash pick up is Friday mornings. Each homeowner is to supply their own trash cans.
Other than trash day, remember to keep all trash receptacles in your garage or backyard. All bags need to be in containers.
If you have any questions about trash service, please contact your community manager.
Lawn care is provided by an outside vendor. If you have concerns about landscaping, please contact your community manager.
Snow removal is provided by an outside vendor. It includes the roads, sidewalks, driveways and your walkway from the driveway to the porch.
If you have any questions about snow removal, please contact your community manager.
Deed of Dedication and Bylaws
All HOA’s are governed by a Deed of Dedication, Bylaws and other supporting documents. These are legal and binding documents. They provide an explanation of the rules and regulations that the homeowners agree to adhere to upon purchasing their home. Cottage Glen’s governing documents can be downloaded here.
Budget & Annual Meeting Minutes
Your Association’s budget and meeting minutes are for HOA members only. Log in to your Owner Access Portal to obtain these documents.
Virginia Property Owners Complaint Resolution Process
Pursuant to Virginia state law, all homeowners associations must maintain a system to respond to complaints directed to the HOA. A complaint form which includes an explanation of the complaint process can be found here. If after following this procedure, you are still unsatisfied, you must appeal to the state Common Interest Community Board.
Change of Address
Please notify Coventry Group if you relocate but do not sell your home. You can update your information through your Owner Access Portal or you can Contact Us. This assures that you will receive all pertinent information relating to the HOA.