About Your POA

Brookland Manor

Property Owners Association, Inc.

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Management Services

Coventry Group is responsible for financial administration for the Association and for the administration and maintenance of the common areas and facilities of the community.

If you have any questions or concerns, please contact us at 540-535-0816 Monday through Friday 9:00 a.m. to 5:00 p.m. or email us.

You can also visit us at our office at 2045 Valley Avenue, Suite 100 in Winchester, Virginia

Please mail all correspondence except for assessment payments to:

Coventry Group Community Management, Inc.
P.O. Box 2580
Winchester, VA 22604

Homeowner Assessment Fees

The annual assessment fee for the Association is $768 a year, paid in $64.00 monthly increments. Payment is due by the 1st of each month. There are several flexible payment options including automatic withdrawal from your checking account, credit card payments and paying by check. These are all available at the “Pay Your Dues” tab. For your convenience a payment coupon booklet will be sent to you in December for the following year. Please make your checks payable to  Brookland Manor POA and mail to:

Brookland Manor POA
c/o Coventry Group Processing Center
P.O. Box 96416
Las Vegas, NV 89193-6416

Payments not received 30 days after the due date will be subject to finance charges and enforcement procedures of the Association, which can include placing a lien on the home or seeking a personal judgment for the amount owed.

Home Modifications

Changes to the exterior of your home or lot must be approved in advance by the ARC. Brookland Manor’s ArchitecturalDesign and Maintenance Standards and Application can be downloaded here:

ARC Design and Maintenance Standards
Architectural Improvement Application

Homeowners are advised to submit applications well in advance of any planned improvements in order to allow adequate time for review.

Trash Pickup

Regular trash pick up is handled by Republic Services. Trash pick up day is Thursday and trash cans should be placed out for pick up that morning or the night before.  Other than trash day, please remember to keep all trash receptacles in your backyard or garage.

Lawn Care and landscaping

Perfect Surfaces handles the landscaping needs of the community. Effective Spring 2020, their service will include mowing and trimming of front yards.  If you have any concerns about service, or need assistance, please contact your Community manager.

Snow Removal

Greatscapes will be handling the snow removal as well as salt treatment for the community.  If you have any concerns about their service, please contact your Property Manager.

Deed of Dedication and Bylaws

All POA’s are governed by a Deed of Dedication, Bylaws and other supporting documents. These are legal and binding documents. They provide an explanation of the rules and regulations that the homeowners agree to adhere to upon purchasing their home. Brookland Manor’s governing documents were provided to you at the time you purchased your home. They can also be downloaded here:

Deed of Dedication
Bylaws
Collection Procedure
Complaint Procedure

Budget & Annual Meeting Minutes

Your Association’s budget and meeting minutes are for HOA members only. Log in to your Owner Access Portal to obtain these documents.

Virginia Property Owners Complaint Resolution Process

Pursuant to Virginia state law, all homeowners associations must maintain a system to respond to complaints directed to the HOA. A complaint form which includes an explanation of the complaint process can be found here. If after following this procedure, you are still unsatisfied, you must appeal to the state Common Interest Community Board.

Change of Address

Please notify Coventry Group if you relocate but do not sell your home. You can update your information through your Owner Access Portal or you can Contact Us. This assures that you will receive all pertinent information relating to the HOA.

Coventry Group Community Management

2045 Valley Avenue, Suite 100,
Winchester, VA 22601
540-535-0816

Monday-Friday
8:30 a.m. – 5:00 p.m.

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