Brookland Heights HOA

About Your HOA

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Management Services

Coventry Group is responsible for financial administration for the Association and for the administration and maintenance of the common areas and facilities of the community.

If you have any questions or concerns, please contact us at 540-535-0816 Monday through Friday 9:00 a.m. to 5:00 p.m. or email us.

You can also visit us at our office at 2045 Valley Avenue, Suite 100 in Winchester, Virginia

Please mail all correspondence except for assessment payments to:

Coventry Group Community Management, Inc.
P.O. Box 2580
Winchester, VA 22604

Homeowner Assessment Fees

The annual assessment fee for the Association is $600.00. Payments are due in 4 equal installments of $150.00 payable January 1st, April, 1st,  July, 1 st and October 1st.   There are several flexible payment options including automatic withdrawal from your checking account, credit card payments and paying by check. These are all available at the Pay Your Dues button. Additionally, you can set up a different payment plan that works best with your finances. Please call our office to discuss your options.

Please send all payments to:

          Brookland Heights HOA
          c/o Coventry Group Processing Center
          P.O. Box 96416
          Las Vegas, NV 89193-6416

Payments not received by the due date will be subject to finance charges and enforcement procedures of the Association which can include placing a lien on the home or seeking a personal judgment for the amount owed.

Home Modifications

Changes to the exterior of your home or lot must be approved in advance by the homeowners association board.  Brookland Heights’ Architectural Change Request Form can be obtained here.  Please read the ARB Handbook and consult the 2022 color chart if applicable. Homeowners are advised to submit applications well in advance of any planned improvements in order to allow adequate time for review.

Trash Pickup

Regular trash pick up is paid and arranged on an individual household basis. Other than trash day, please remember to keep all trash receptacles in your backyard.  All bags need to be in containers and trash cannot be allowed to accumulate on your lot.

Lawn Care & Landscaping

Lawn care is provided through the payment of your dues.  All common area landscaping will be mowed as well as seasonally mulched and maintained. Individual home landscape maintenance is the responsibility of individual homeowners. If you have any concerns about the current lawn maintenance please contact the Property Manager.

Snow Removal

Snow removal is provided by VDOT and your Association. The main two roadways are plowed by VDOT. All other street snow removal is provided through the payment of your dues. If you have any concerns about snow removal, please contact your community manager.

Deed of Dedication and Bylaws

All HOA’s are governed by a Deed of Dedication, Bylaws and other supporting documents. These are legal and binding documents.  They provide an explanation of the rules and regulations that the homeowners agree to adhere to upon purchasing their home. Brookland Heights’ governing documents can be downloaded here:

Deed of Dedication
Bylaws
Resolutions

Budget & Annual Meeting Minutes

Your Association’s budget and meeting minutes are for HOA members only. Log in to your Owner Access Portal to obtain these documents.

Virginia Property Owners Complaint Resolution Process

Pursuant to Virginia state law, all homeowners associations must maintain a system to respond to complaints directed to the HOA. A complaint form which includes an explanation of the complaint process can be found here. If after following this procedure, you are still unsatisfied, you must appeal to the state Common Interest Community Board.

Change of Address

Please notify Coventry Group if you relocate but do not sell your home. You can update your information through your Owner Access Portal or you can Contact Us. This assures that you will receive all pertinent information relating to the HOA.

Coventry Group Community Management

2045 Valley Avenue, Suite 100,
Winchester, VA 22601
540-535-0816

Monday-Friday
8:30 a.m. – 5:00 p.m.

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