Ash Hollow Estates HOA
About Your HOA
Coventry Group is responsible for financial administration for the Association and for the administration and maintenance of the common areas and facilities of the community.
If you have any questions or concerns, please contact us at 540-535-0816 Monday through Friday 9:00 a.m. to 5:00 p.m. or email us.
You can also visit us at our office at 2045 Valley Avenue, Suite 100 in Winchester, Virginia
Please mail all correspondence except for assessment payments to:
Coventry Group Community Management, Inc.
P.O. Box 2580
Winchester, VA 22604
Homeowner Assessment Fees
The annual assessment fee for the Association is $528.80. Invoices are sent in July with a 90 day payment period. There are several flexible payment options including automatic debit and credit card payments and paying by check. These are all available here. Additionally, you can set up a different payment plan that works best with your finances. Please call our office to discuss your options.
Please send all payments to:
Ash Hollow HOA
c/o Coventry Group Community Management
P.O. Box 2580
Winchester, VA 22604
Payments not received by the due date will be subject to finance charges and enforcement procedures of the Association which can include placing a lien on the home or seeking a personal judgment for the amount owed.
Changes to the exterior of your home or lot must be approved in advance by the homeowners association board. Ash Hollow’s Architectural Request Form can be obtained here. Homeowners are advised to submit applications well in advance of any planned improvements in order to allow adequate time for review.
Trash pick up is on Monday, early morning and provided by D&D . Trash Services. Containers should be placed near the curb no more than 24 hours prior to pickup and containers should be removed by Monday evening. Bagged trash is not permitted, it must be in cans. Other than trash day, please remember to keep all trash receptacles in your backyard. All bags need to be in containers. Regular trash pick up is paid by the Homeowners Association failure to comply with container storage may result in the suspension of trash pickup at your property.
Snow removal is provided by the association for all parking areas. Plowing will begin when snow reaches a depth of 3”. VDOT maintains the paved portion of Ash Hollow Estates, please contact VDOT directly with snow removal issues 800-367-7623. If you have any concerns about their service, please contact your Community Manager.
Lawn Care, LANDSCAPING AND GENERAL MAINTENANCE
Homeowners are responsible for the upkeep and mowing of their own lawn. Common areas are mowed by Ultimate Landscaping and payment is covered by the Association. If you have any concerns or questions, please contact your Community Manager.
Deed of Dedication and Bylaws
All HOA’s are governed by a Deed of Dedication, Bylaws and other supporting documents. These are legal and binding documents. They provide an explanation of the rules and regulations that the homeowners agree to adhere to upon purchasing their home. Ash Hollow’s governing documents can be downloaded here:
Budget & Annual Meeting Minutes
Budgets and Meeting Minutes are available to HOA Members only. You can access these through your Owner Access Portal.
Virginia Property Owners Complaint Resolution Process
Pursuant to Virginia state law, all homeowners associations must maintain a system to respond to complaints directed to the HOA. A complaint form which includes an explanation of the complaint process can be found here. If after following this procedure, you are still unsatisfied, you must appeal to the state Common Interest Community Board.